Privacy Notice

Privacy Notice

Who We Are

Pilot PR Limited (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

Pilot PR’ Limited’s registered office is at [26 Alderbrook Road, London SW12 8AE] and we are a company registered in England and Wales under company number 7760434. Our designated Data Protection Officer is Charlotte Fraser who can be contacted at info@pilot-pr.com.

Information That We Collect

Pilot PR Limited processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.

The personal data that we collect from is: –

  • Name
  • Home Address
  • Personal Email
  • Business Email
  • Business Telephone Number
  • Home Telephone Number
  • Mobile Telephone Number
  • Your website
  • Your editorial interest or specialism, e.g. travel, spa, food, wine, hotel,
  • The publication(s) that you write for

We collect information in the below ways: –

  • Cision (database and media alerts)
  • TravMedia (alerts)
  • Response Source (alerts)
  • Personal subscription to our blog
  • Personal requests from media and influencers to be added to our database which is securely stored on Mailchimp. For more information on Mailchimp’s Privacy Policy, please read: https://mailchimp.com/legal/privacy/

How We Use Your Personal Data (Legal Basis for Processing)

Pilot PR Limited takes your privacy very seriously and will never disclose or share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with news and information from our clients, you are free to withdraw this consent at any time.

We collect your personal data in order to send you targeted press releases, news updates, story ideas, pitches and invitations on behalf of Pilot PR’s clients. Such information will be non-intrusive and is processed on the grounds of legitimate interests.

Your Rights

You have the right to access any personal information that Pilot PR Limited processes about you and to request information about: –

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly from you, information about the source

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct contact from us.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

Sharing and Disclosing Your Personal Information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. Pilot PR Limited uses Cision and TravMedia to provide the below services and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.

Cision Ltd

We subscribe to this database of media and influencers who have provided their details to the service in order to receive targeted press releases, media invitations, news, announcements and story ideas.   For more information about Cision Ltd, please read their Privacy Notice at https://gdpr.cision.com/?nav_location=eyebrow_menu

TravMedia

Pilot PR subscribes to this network connecting journalist and PR professional across the travel industry. TravMedia alerts the travel industry to stories that Editors and Publications are actively seeking to assist them with their articles, and to ensure that PR companies can tailor and submit their pitches in a relevant and timely way.  For more information about TravMeida, please read their Privacy Policy at https://travmedia.com/gdpr.

Safeguarding Measures

Pilot PR Limited takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have security measures in place.

SSL Certificate Encryption

SSL Certificates are small data files that digitally bind a cryptographic key to an organization’s details. When installed on a web server, it activates the padlock and the https protocol and allows secure connections from a web server to a browser.

How Long We Keep Your Data

Pilot PR Limited only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations.

Where you have consented to us using your details for our communications and PR work, we will keep such data until you notify us otherwise and/or withdraw your consent.

Lodging A Complaint

Pilot PR Limited only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with our Data Protection Officer.

Cookie Notice

Cookies are small text files that are held on your computer. We use cookies to gather information to help us improve this website and our services. Pilot PR does not capture or store any personal data in the cookies.

Pilot PR  uses the following statistical cookies:

  • Statistic cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously.
  • Generate statistical data on how the visitor uses the website.
  • Collects data on the number of times a user has visited the website as well as dates for the first and most
  • Registers a timestamp with the exact time of when the user accessed the website. Used by Google Analytic s to calculate the duration of a website visit.
  • Used to throttle the speed of requests to the server.
  • Collects data on where the user came from, what search engine was used, what link was clicked and what search term was used by Google Analytics.

Pilot PR  uses marketing cookies:

  • Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third party advertisers.
  • Used by Facebook to register impressions on pages with the Facebook login button.

Pilot PR uses the following usability cookies to improve your experience:

  • Remembers the user’s selected language version of a website
  • Google Analytics Tracking Code that logs details about the visitor’s browser and computer.
  • Used to throttle the speed of requests to the server.